3.9.1.2 EVIDENCE TO BE COLLECTED
A. General information
Date and exact time of the grounding as recorded on the bridge and in
the engine room, vessel’s local time and UTC (Co-ordinated Universal Time)
position/location of the grounding
description of the part of the vessel aground
description of the area of the seabed where the grounding took place
courses (chart course, steered course, gyro and magnetic compass) at
the time of the grounding
speed, propeller revolutions or propeller pitch of the vessel at the
time of the grounding
rudder position at the time of the grounding
any alterations in course and/or speed immediately before the grounding
and the exact time of such alteration
any communications including orders given to the engine room
any communications exchanged between the vessel and shore radio stations
or traffic control centres
if under pilotage, any communications between the pilot and the vessel’s
command including helmsman prior to the grounding
if under pilotage, any communications between the pilot and tugs or
shore radio stations or traffic control centres
any compass and/or radar bearings and distances to shore taken and recorded
prior to the grounding
any helm or engine manoeuvres before and after the grounding and the
times of such manoeuvres
prevailing weather conditions at the time of the grounding (keep any
weather records)
prevailing tide and current at the time of the grounding
draught of the vessel at the time of the grounding
depth of water around the vessel
records of soundings of all vessel’s tanks taken prior to and
after the grounding
cargo distribution at the time of the grounding and any subsequent changes.
B. Navigation and communication equipment in use at the time of the grounding
Echo sounder and echo sounder trace – description and range used
radars – short description of radar settings and changes to settings
with exact times prior to the incident
GPS systems – position recorded after button pressed (if done)
VHF – short description of its location on the bridge and channels
operated at the time of the incident, any switches to other channels with exact
times prior to the incident
electronic chart display – short description of the chart used
and when last updated
any other navigation or communication equipment used to be described as above.
C. Persons involved
Name, rank, duties, whereabouts and contact details of
all persons attending the bridge at the time of the grounding
any lookouts not present on the bridge
any other eye witnesses to the grounding
engine room personnel on duty at the time of the grounding
any pilot on board at the time of the grounding, times of embarkation/disembarkation
other vessels/traffic in the vicinity.
D. Documents to be retained
Deck logbook
bridge bell book or scrap log
engine logbook
engine bell book or scrap log
manoeuvre/course recorder printouts
chart used (paper or electronic) – do not tamper with or erase
any marks/data
echo sounder trace printouts
deviation log
weather reports and logs
STCW records of working and rest hours of the Master, officers and crew
on duty.
Copies of the above together with copies of other trading documents will be
taken by the lawyer or correspondent instructed on behalf of the Company, the
Hull and Machinery and/or the
P&I insurers.